Agentic AI Adoption NowAn AI appointment setter that books meetings while you sleep
It answers every new lead in under a minute, asks the questions you would ask, and puts qualified meetings on your calendar — 24 hours a day, 7 days a week.
What an AI appointment setter does
An AI appointment setter is an autonomous agent that handles the first conversation with a new lead. It replies instantly, finds out whether the person is a fit, offers real open times from your calendar, books the meeting, and sends reminders so fewer people no show. Everything is written back to your CRM.
- Replies to web forms, chat, and email in under a minute
- Asks your qualifying questions in plain language
- Books meetings on real open times from your calendar
- Sends confirmations and reminders to cut no-shows
- Logs every conversation in your CRM
- Hands off to a person the moment a lead asks for one
How it works, step by step
- 1A new lead arrives from your site, an ad, or an email reply.
- 2The agent responds within a minute and opens a short conversation.
- 3It asks three to six qualifying questions you approved in advance.
- 4If the lead fits, it offers open times and books the meeting.
- 5If the lead does not fit, it answers politely and tags the record.
- 6You get the meeting, the transcript, and a clean CRM entry.
Who it is for
It fits any business where leads arrive faster than a small team can answer them: services firms, B2B software companies, agencies, and local operators who lose evening and weekend inquiries. If your first reply often takes hours, this is the gap it closes.
What it costs and how fast it goes live
Pricing is a monthly subscription with an upfront setup fee, sized to your lead volume and the tools you use. Most setups are live in two to four weeks. Book a free discovery call for a quote based on your numbers.
Frequently asked questions
What is an AI appointment setter?+
An AI appointment setter is a software agent that replies to new leads, asks a short set of qualifying questions, and books a meeting on your calendar without a person in the loop. It works through your website chat, email, and web forms, and writes every conversation back to your CRM.
How is it different from a chatbot?+
A chatbot answers questions. An appointment setter finishes a job: it decides whether a lead is a fit, offers real open times from your calendar, books the meeting, and sends the reminders. If the lead is not a fit, it says so politely and tags the record.
How fast does it reply to a new lead?+
Usually in under a minute, at any hour. Speed is the whole point — leads who get a reply within five minutes are far more likely to take a meeting than leads who wait until the next business day.
Which calendars and CRMs does it work with?+
Calendly, Acuity, Google Workspace, and Microsoft 365 for calendars. Salesforce, HubSpot, and Pipedrive for CRM. Other tools can be connected through their API.
Can I review what it says before it goes live?+
Yes. We write the qualifying questions and the tone with you, run test conversations, and only turn it on after you approve. You can read every transcript afterward and change the script at any time.
How long does setup take?+
Most appointment setters are live in two to four weeks, including calendar and CRM connection, script writing, and testing.
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Stop losing leads to slow replies.
Book a free discovery call and we will map your lead flow and show you exactly where an AI appointment setter fits.